Today, we’ll discuss a few ways you can schedule Google Forms and limit their responses. In your daily life, you may use Google Forms for a variety of tasks. Whether you are collecting surveys through Google’s mobile or web browser to boost your business, gathering opinions on your latest baking project, or coordinating RSVP s for your child’s birthday, these forms can help you stay up-to-date with the changing world.
Limited responses may help you stay within the capacity of your venue and scheduling can save time. As Google Forms are accessible by anyone who has the link, provide charts and graphs, and boasts surveys, quizzes, and polls that do not expire, they are an excellent way to gather data in real-time.
But, you’re a busy person. You don’t have time to manually schedule the opening and closing dates of each form. Neither do you have the time to monitor how many people respond. So, how exactly, do you schedule Google Forms and limit their participants?
Keep reading to find out.
While there is no built-in functionality for this task, there are two options available for you. One is for regular people and the other is for techies. The first method uses Google Add-Ons and the second, Google Scripts. Google Add-Ons To access this add-on, simply download the Email Google Forms add-on from the Google Store. This add-on is geared toward the email portion of your Google account, but it also allows you to schedule Google Forms and set limits on their submissions.
Here’s how: Install the Email Google Forms application to your device Go to your Google Forms screen Select the add-on’s icon (puzzle piece) Navigate to Choose email notifications > Limit Google Form Responses This screen will open and show options to both limit responses and schedule desired dates and times.
Here’s a quick overview to familiarise you. Set Opening and Closing Dates If, for instance, you are running a limited promotional giveaway for your newest novel, you may want to specify automatic opening and closing dates. On this screen, you can specify the start date, end date, and the time.
When you are choosing your options to close the form, you can also specify a limit on the participants. When you have reached the closing date or the number of entries you decided earlier, the Google Form will close automatically. Set Recurring Dates If you are selling your product, you may want to collect surveys on the same day each week. This can provide predictability for your potential and existing customers.
The limiter in the add-on allows you to specify which days and times you would like to collect data. With this in place, you can constantly update your product based on your customers’ opinion. Closed Form Message When you have reached either the closing date or your desired number of entries, the Google Form will automatically close. To notify participants of this event and thank them for their interest, you can specify a closing message. This message should be in plain text. You can add URLs, easy-to-read formatting, and email addresses.
This is a great way to invite others to take more surveys and to contact you. Now, for the techies. While a Google add-on may suffice, it can lack a lot of the customisation you may be looking for. In your case, let’s look at Google Scripts. After you’ve signed into your Google Drive, do the following: Open a new or existing form Navigate to Forms Editor > Tools > Script Editor > Enter this code snippet
Keep the Script Editor open Go to File > Project Settings > Ensure your time zone is correct Set the RESPONSE_COUNT variable to the number of submissions you would like before the form closes.
Leave it blank if you want an unlimited amount of submissions. Specify the open and close dates Save Run > Initialise to give the script needed permissions You’ll be notified by email when any of your specifications have been reached. If you want to contribute to a code base or find more customisation, search GitHub for scheduling or limiting Google Forms. So, now that we’ve gone over these functions, what are you going to do with all of your free time?